A handshake may have been good enough in the old days, but it’s become standard practice to document salary changes in black and white.
Pay increase letters are an opportunity to outline new job responsibilities and notify employees of salary changes. They also give employees the certainty that their salary increase will be implemented as discussed and can be used by HR and managers as a reference when determining future salary increases.
There are a few situations where you might need to write a salary raise letter, so we’ve created a pay increase letter template for the most common ones. Just copy them here for free, no strings attached.
Below are five salary increase letter templates you can use. These letters go by many names, but you can feel confident that whether you say salary increase, pay raise, or some combination of the two, all are equally polite ways of saying salary increase.
You’ll just want to be sure to customize the details of the sample letter to match your circumstances for the raise.
The letter format is the same whether you send it formally or via email, but if you’re going to print it out, you’ll want to add to the top:
Now let’s get to the templates.
